KMG Consultants is a sales and business consulting firm located in Southfield, MI.
Whether you’re leading a board room presentation or meeting a network contact over lunch it is important that you maximize your time and leave everyone involved confident in the direction that the meeting took. At KMG Consultants, we strive to have interesting and informative business meetings regularly. Here are 6 simple steps you can employ before, during, and after each of your professional meetings that will help make them more productive:
- Ask Yourself If A Meeting Is Necessary: Most meetings are unnecessary and can be handled with email or through one on one conversation. Before you pull everyone involved from their work assignments step back and ask yourself if a meeting is essential to achieving the project goals.
- Dedicate Your Space: By having a dedicated space for meetings you can arrange the furniture to be more conducive to conversation and collaboration. If you don’t have access to a conference room then at the very least take a few moments before the meeting to organize your surroundings.
- Embrace Technology: Gone are simple handouts, we live in the age of the web and dynamic multimedia. Whether it is projecting your computer screen on the wall or incorporating audio and video into your presentations, when you incorporate technology into your meetings you can quickly gain and hold the attention of the participants and express complex ideas in an accessible way.
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- Encourage Collaboration: By assigning tasks and benchmarks to your meetings people will remain engaged during the entire process. Remember to ask questions and to listen to everyone involved in the meeting in order to properly address any concerns that they may have.
- Keep it Short: Schedule your meetings and stick to the schedule because every moment you are in the meeting is a moment you are not working. Additionally, remember to give plenty of notice to the participants so everyone has enough time to prepare and maximize their contributions.
- Pre-visualization & Post-assessment: During your preparation be sure to outline your goals for the meeting as well as the talking points you wish to cover. Not only will this help keep the meeting short but it will also ensure that the audience is engaged. After the meeting is over revisit your outline and assess whether or not you achieved the goals you set out to. Adjust your preparation routine for the next meeting to address the weaknesses you’ve identified.
By implementing these tips into your daily routine you are sure to discover improvements not only in your time management skills but in the quality of the work you and your team produce as well.